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Shared Spaces

Overview

Shared Spaces let separate Safes collaborate inside the same Space without sharing the rest of their Safes. This is different from giving additional access keys to one Safe. In a Shared Space, each participant keeps their own Safe, but they can work together on the same notes and cloud files inside one shared workspace.

How It Works

  1. A Safe owner creates a Shared Space.
  2. The owner sends a Shared Space invite through Vault Messaging.
  3. The recipient opens the message and selects Add Shared Space.
  4. The imported Space appears in the recipient's Safe.
  5. Both Safes can then work in the same shared collaboration area.

What Shared Spaces Are For

Shared Spaces are designed for collaboration between Safes, such as:

  • project work between separate operators,
  • family coordination across separate Safes,
  • secure document collaboration,
  • controlled sharing of one workspace without exposing unrelated Safe data.

What Gets Shared

  • notes and records stored in that Space,
  • labels and organization inside that Space,
  • cloud-stored encrypted files attached to records in that Space.

What Does Not Get Shared

  • the rest of either participant's Safe,
  • unrelated Spaces,
  • wallet functions in that Space,
  • local-only encrypted files for that Space.

Important

Shared Spaces are for collaboration between separate Safes. If you want one or more users to share the same Safe, give each user their own access key, such as a passkey or hardware-backed key, and grant either limited Space access or full Safe administration as needed.

Security and Privacy

  • Safe separation remains intact: each participant keeps their own Safe.
  • Space-limited collaboration: only the shared Space is exposed to collaborators.
  • Invite-based access: access is added by importing a Shared Space invite through Vault Messaging.
  • End-to-end encryption model: the collaboration data remains encrypted and compartmentalized at the Space level.

Collaboration Behavior

  • Shared Spaces are designed for live collaboration between Safes.
  • Updates made by one participant can appear to other participants after refresh or when reopening shared content.
  • Shared Spaces assume that more than one Safe may edit the same workspace over time.

Limits and Operational Notes

  • Wallet tools are not available inside Shared Spaces.
  • Local-only encrypted file storage is not supported inside Shared Spaces.
  • Shared Space invites are sent through Vault Messaging, not through access-key setup.

Use Cases

  • Operations room: share one secure workspace across separate team Safes.
  • Family coordination: keep separate Safes while working together in a single family Space.
  • Advisor or assistant workflows: collaborate on one defined area without granting access to the rest of a Safe.

FAQs

Do both people need their own Safe?

Yes. Shared Spaces are specifically for collaboration between separate Safes.

Does a Shared Space replace access keys?

No. Access keys are for one Safe and can let multiple users access that same Safe with their own keys, either with limited Space access or full administration. Shared Spaces are for collaboration between multiple separate Safes.

Can I share files in a Shared Space?

Yes, cloud-stored files in that Space can be used for collaboration. Local-only file storage is not supported in Shared Spaces.